Urban Villages Initiative Tooklit

Events Planning Timeline The Urban Villages Initiative should be notified as soon as you decide to have an event so that it can be included in the Urban Villages Events Planner diary. This timeline can assist you with your planning:

8

6

4

2/3

8 weeks - notification of event plan

6 weeks - confirm speaker(s) event collateral approved invitations finalised and signed off by Urban Villages for circulation

4 weeks - programme finalised book catering if required

2/3 weeks - book photographer request Urban Villages Quote press release submitted for approval

programme any special guest invitations

should be submitted

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1

2 weeks - notify local media

1 week - confirm numbers confirm catering create event operations plan brief events team

follow up invitations

The timeframe for event preparation activity stated above is the minimum , earlier submissions or contact with the Urban Villages communications team is advisable to make the most of opportunities.

The Urban Villages Communications Team

Jane McCarthy Strategic Communications & Engagement Manager

M: +44 (0) 79 8968 5561 DD: +44 (0) 28 9090 9367 E: jane.mccarthy@urbanvillagesni.org

M: +44 (0) 77 6856 0607 DD: +44 (0) 28 9076 5707 E: jonathon.fulton@urbanvillagesni.org

Jonathon Fulton Marketing Communications Officer

Urban Villages Media Toolkit | 11